Stop losing money on assets you can't find.
Run your Atlas Assets on Auto-Pilot.
Stop losing money on assets you can't find. AI predicts equipment failure before it happens, ranks vendors by delivery time and pricing history, runs configurable approval chains, and computes SLM / WDV depreciation automatically. Every asset carries a QR code with full lifecycle history.
AI that saves real money.
Every month.
Predictive maintenance, optimal replacement timing, and budget forecasting, AI turns your asset register into a profit center.
Predictive Maintenance
AI predicts equipment failures before they happen based on usage patterns, age, and historical maintenance data.
3,120 hrs · 92% duty
6 visits · vibration ↑
CNC VMC-450
87%
AST-04217 · vibration 2.8× baseline
work order created before failure
Maintenance queue · March
8,214 assets scored nightly
CNC VMC-450 · AST-04217
WO-0912 · spindle bearing · Mar 14
AHU compressor · AST-01754
WO-0913 · belt wear · Mar 21
Diesel genset · AST-00318
serviced Jan · next due Oct
Optimal Replacement
AI calculates when repair costs exceed replacement value and recommends the most cost-effective action.
option A · repair again
Projector · AST-01193
6th fix
quote ₹9,400 · lamp + board
lifetime repairs
₹29,200 / ₹36,500
repair curve crossed
80% of purchase cost
option B · replace
Epson EB-X51 · new
pick
₹31,999 · 3-yr warranty
saves per year
₹8,100
Budget Forecasting
AI projects next year's procurement needs based on asset lifecycle data, depreciation schedules, and usage trends.
172 EOL in FY27
SLM + WDV curves
labs +18% util
Procurement forecast · FY 2026-27
from the 8,214-asset register
Computers & peripherals
172 units EOL · CS + ECE labs
Lab equipment
AMC expiries · 9 instruments
Furniture · hostel C
8-yr lifecycle reached
Projector fleet · 41
over
cover ₹18.0L · book ₹6.2L
premium waste ₹1.4L / yr
Server room DC-01
under
cover ₹10.0L · replacement ₹38.4L
exposure ₹28.4L
Insurance review · renewal Apr 1
8,214 assets · 3 policies
Projector fleet
cover reduced ₹18.0L → ₹6.5L
Server room DC-01
top-up quote requested
Insurance Optimization
Identifies under-insured and over-insured assets. Recommends optimal coverage levels to minimize premium waste.
Procurement in days, not weeks.
Zero paper.
From purchase request to goods receipt, streamlined procurement with vendor intelligence and approval automation.
One-Click Requests
Faculty submit purchase requests with specifications. System auto-routes to budget head, procurement officer, then vendor.
10 oscilloscopes for ECE Lab 2est ₹4.8LSpecs matched · TBS1102C
catalogue · 100 MHz
Budget head · ECE capex
₹11.2L available
Procurement officer
queue #2 · SLA 48h
Vendor shortlist · RFQ ×3
auto-sent
PR-0847 · Dr. L. Fernandes
ECE Lab 2 · submitted 09:14
Tektronix TBS1102C ×10
oscilloscope · 100 MHz
₹4,44,000
Probe set TPP0101 ×10
accessories
₹36,000
Vendor Intelligence
AI ranks vendors by delivery time, quality scores, and pricing history. Auto-suggests best vendor for each asset category.
#1
S.K. Scientific
92
6-day delivery · 0 defects · −4% price
delivery · quality · price
92 / 100
#2
Techno Instruments
81
11-day delivery · 1 return · median price
delivery · quality · price
81 / 100
#3
Lab Equip Co
64
19-day delivery · 3 delays · +9% price
delivery · quality · price
64 / 100
PO-1847 · draft
S.K. Scientific · ₹4.8L
Approval Automation
Configurable approval chains based on purchase value. ₹10K→ HOD, ₹50K→ Dean, ₹1L+→ VC. Auto-escalation on SLA miss.
HOD · Dr. B. Rathi
₹10K+
ECE dept · tier 1
Approved · 2hDean · Prof. N. Kaul
₹50K+
held 52h · no action
SLA 48h missedVC office
₹1L+
final tier · escalation seen
Approved · day 4chain by value · ₹10K → HOD · ₹50K → Dean · ₹1L+ → VC
goods receipt · gate store
AST-08215 · Oscilloscope TBS1102C
1 of 10 · ECE Lab 2
Cost · ₹44,400 / unit
pre-filled · PO-1847
Vendor · S.K. Scientific
pre-filled · PO-1847
Warranty · 3 yrs → Mar 2029
pre-filled · GRN-2311
Scan-to-Register
Scan GRN barcode, AI pre-fills asset details from purchase order. QR label printed in seconds. Zero manual data entry.
Know what you own.
Always.
QR-based tracking, custody management, auto-depreciation, and audit-ready books, complete visibility across every campus.
Instant QR Lookup
Scan any asset's QR code to see its complete history, purchase date, cost, custody, maintenance log, depreciation value.
phone camera · shop floor
CNC VMC-450 · AST-04217
Mech Workshop B · in service
Purchased · Aug 2022
₹8,40,000 · PO-0412
Custody · Mr. D. Kulkarni
workshop B · since 2022
AMC · Micron Engineering
renewed Jan 2026
Depreciation · WDV 15%
book ₹4.92L
Service log · 6 visits
last Feb 2026
Custody & Transfers
Track who has what. Transfer assets between departments, campuses, or rooms with full audit trail.
Physics Lab 2
−1
assets held
147 / 160
Bio Lab 1
+1
assets held
97 / 120
custody OTP verified
Custody trail · AST-02981
microscope · Nikon E200
Custodian
Dr. R. Iyer → Dr. S. Menon
Approved
HOD Physics · Mar 12, 10:42
Auto Depreciation
SLM and WDV methods calculated automatically. Monthly/yearly entries generated. Audit-ready depreciation schedules.
AST-07731 · ₹52,000 · Aug 2023
SLM
₹10,000/yr
straight line · 5 yrs
WDV
40% declining
yr1 ₹20,800 · yr2 ₹12,480
Depreciation run · Mar 2026
8,214 assets · both methods
Monthly entry posted
JV-2026-03 · ₹833 this asset
FY 2025-26 schedule
Companies Act + IT Act formats
section-wise · QR scan
scanned
214 / 217
Epson projector
AST-05512
last seen LT-204 · Sep 2025 audit
variance report auto-generated
Variance · CS Block, Floor 2
generated Mar 18 · 40 min scan
Verified in place · 214
status refreshed
Found in other rooms · 6
location corrected
Missing · 3
registrar notified
Physical Audits
Section-wise verification with QR scanning. Auto-flag missing assets, generate variance reports, update status.
AI built in.
Not bolted on.
Every page in Atlas Assets carries a context-aware AI agent, not a generic chatbot, but a specialized assistant with real tools.
Failure Prediction
Predicts equipment failure probability based on usage hours, maintenance history, and environmental factors
Smart Categorization
Auto-classifies new assets into categories based on description, vendor, and purchase context
Budget Intelligence
AI analyzes spending patterns and recommends optimal procurement timing and quantity
Duplicate Detection
Fuzzy matching on serial numbers and descriptions to prevent ghost assets in the register
FAQ
Frequently asked questions.
Everything universities ask us about Atlas Assets — and how it fits into the rest of the WhiteBird suite.
What is Atlas Assets?
Atlas Assets is WhiteBird's asset and procurement management product, part of the Atlas division for campus operations. Every asset carries a QR code with its full lifecycle history, procurement runs through configurable approval chains, and SLM and WDV depreciation is computed automatically into audit-ready schedules.
How does Atlas Assets use AI?
AI predicts equipment failures before they happen based on usage patterns, age, and maintenance history, and calculates when repair costs exceed replacement value so you take the most cost-effective action. It also forecasts next year's procurement budget from lifecycle and depreciation data, ranks vendors by delivery time, quality, and pricing history, and uses fuzzy matching on serial numbers to prevent ghost assets in the register.
Does Atlas Assets integrate with our existing systems?
Atlas Assets shares one database and one AI engine with Atlas ERP and Atlas HRMS, so departments, custodians, and budgets stay in sync with no integration tax. Scan-to-register reads a GRN barcode and pre-fills asset details from the purchase order, printing a QR label in seconds with zero manual data entry.
How long does Atlas Assets take to deploy?
Deployment takes days to weeks — about 15 days — with pre-built modules and guided onboarding. Approval chains, asset categories, and depreciation methods are configurable from the admin side, so procurement and the asset register are operational without a long implementation project.
How does procurement work in Atlas Assets?
Faculty submit one-click purchase requests with specifications, and the system auto-routes them through approval chains based on purchase value — for example ₹10K to HOD, ₹50K to Dean, ₹1L+ to VC — with auto-escalation on SLA miss. AI vendor intelligence suggests the best vendor per asset category from delivery, quality, and pricing history, taking procurement from weeks to days with zero paper.
Can Atlas Assets handle depreciation and physical audits?
Yes. SLM and WDV depreciation is calculated automatically with monthly and yearly entries and audit-ready schedules. Section-wise physical audits run on QR scanning, auto-flagging missing assets, generating variance reports, and updating status, and any asset's complete history — purchase date, cost, custody, maintenance log, depreciation value — is one scan away.
Works seamlessly
with the rest of Whitebird.
Atlas Assets is part of the Whitebird platform. Data flows automatically between these connected apps. No integration work required.
See Atlas Assets in action.
A 30-minute walkthrough, tailored to your institution. We'll show you the exact workflows and answer any question.